Key Responsibilities

• Calendar & Schedule Management
  • Plan and prioritize time and tasks across our growing organization.
• Communication & Correspondence
  • Filter what's most important
  • Handle emails
  • Serve as a professional gatekeeper
• Meeting Coordination
  • Plan, prepare, and follow up to ensure meetings create action and results.
• Travel Planning & Logistics
  • Book travels, hotels
  • Optimize travel plans for our team
• Project & Task Management
  • Maintain oversight of deadlines
  • Coordinate activities
  • Ensure progress
• Stakeholder Management
  • Build strong relationships and serve as a liaison with key internal and external stakeholders
• Finance & CRM Support
  • Ensure oversight and structure in administrative processes, including handling expense reports, submissions, and light coordination tasks in our ERP and CRM systems (Visma & HubSpot).
• Confidentiality & Discretion
  
  • Handle sensitive information with high integrity and professionalism
    

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This role requires a sharp organizer who thrives with responsibility and has the ability to maintain oversight in an environment where no two days are the same.

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Key Qualifications

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You thrive in a role where you create structure, oversight, and momentum, and you're motivated by being the key person who makes things happen. You have asharp eye for detail, work independently, and see solutions before others discover the problems. There are many paths to this role – both your professional experience and educational background may have given you the competencies that make you the right fit. What's most important is your ability to take responsibility, maintain oversight, and drive execution in an environment where no two days are rarely the same.

• Structured & Detail-Oriented
  • You love order and ensure that nothingfalls through the cracks.
• Self-Driven & Proactive
  • You take responsibility, work independently, and get things done.
• Emotionally Resilient & Solution-Oriented
  • You thrive in a high-tempo environment with many moving parts.
  • You stay calm when pressure increases.
• Gatekeeper with Overview
  • You filter and prioritize so we can focus onwhat's most important.
• Quick Learner & Adaptable
  • You're curious, analytically sharp.
  • Navigate effortlessly through complexity and change.
• Strong Communicator & Linguistically Skilled
  • You're fluent in English, and German is a significant bonus.

In short, we're looking for a solution-oriented and proactive Office Manager who doesn't just administer, but creates value, structure, and results – and who thrives with freedom under responsibility in a workday where there's always momentum.

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What can you expect with us?

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When you join Metaceutic in Søborg, you'll become part of a visionary, rapidly growing scaleup where your efforts won't just be seen – but also valued. We know our success depends on the people who drive it, and therefore well-being, motivation, and development aren't just buzzwords for us – they're the foundation of everything we do.We're ambitious, work at a high pace, and are sometimes both impatient and a bit unstructured. But we also know that strong companies are built by strong teams. Therefore, it's crucial for us to create a work environment where you thrive, develop, and have the freedom to take responsibility – because that's how we succeed together.We believe in freedom under responsibility, high professionalism, and a strong community, and we look forward to welcoming you to a workplace where you make a real difference – every single day.

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Join Our Mission in Healthcare Innovation

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At Metaceutic, we work to make a real difference for people by improving health and quality of life through groundbreaking science, AI, and advanced biotechnology. We're revolutionizing pharmaceutical development through our deep understanding of the human microbiome and cutting-edge systems biologyapproaches.Ready to be part of the future of healthcare technology? We'd love to hear from you.

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